§ 1. Name and registered office
Subsection 1. The name of the association is Palmyras Venner.
Subsection 2. The association is domiciled in Denmark. The address of the association is Amaliegade 6, 2. tv. 1256 Kbh K.
§ 2. Objects
Subsection 1. Palmyras Venner is a Danish association that supports long-term, sustainable projects in Syria.
Subsection 2. The association places particular weight on Palmyra. It may support projects within education, agriculture, clean water, art and culture, preservation of cultural heritage and the setting up of a business, with particular regard for children and women. The support may consist of raising and granting funds and of telling about the projects.
§ 3. Membership
Subsection 1. Anyone who supports the objects of the association may be admitted as a member.
Subsection 2. Admission is by approach to the board.
Subsection 3. Resignation is made in writing to the board and takes effect at the end of the financial year.
Subsection 4. The board may expel a member who acts contrary to the objects of the association. The member may demand that the decision be submitted to the next general meeting.
§ 4. Subscription
Subsection 1. The subscription is 200 kr. a year.
Subsection 2. The subscription is paid in advance, for one year at a time.
Subsection 3. If the subscription has not been paid within three months of a demand, the board may bring the membership to an end.
§ 5. General meeting
Subsection 1. The general meeting is the highest authority of the association.
Subsection 2. An ordinary general meeting is held once a year, before the end of April.
Subsection 3. An extraordinary general meeting is held when the board finds it necessary, or when at least one third of the members ask for it in writing and state what is to be dealt with. It is held no later than four weeks after the request.
Subsection 4. Each member has one vote. A vote may be cast by written proxy. No one may bring more than two proxies.
Subsection 5. The general meeting is quorate regardless of how many have attended.
Subsection 6. Decisions are taken by a simple majority of the votes cast, unless the statutes say otherwise. In the event of a tie the proposal lapses. For elections of persons a relative majority applies. In the event of a tie, lots are drawn.
§ 6. Notice and agenda
Subsection 1. The board calls a general meeting with at least three weeks' notice, by email or letter to those members for whom the association has an address.
Subsection 2. Proposals that are to be dealt with must be in the hands of the board no later than eight days before the general meeting.
Subsection 3. The agenda of the ordinary general meeting must contain at least:
- Election of a chair of the meeting
- The board's report
- Approval of the annual accounts
- Fixing of the subscription
- Proposals received
- Election of the board
- Election of an auditor
- Any other business
§ 7. The board
Subsection 1. The board consists of three to five members, elected by the general meeting for one year at a time. Re-election may take place.
Subsection 2. The board elects its own chair, treasurer and secretary.
Subsection 3. The board leads the association between general meetings.
Subsection 4. The board is quorate when at least half the members are present. Decisions are taken by a simple majority. In the event of a tie the chair's vote decides.
Subsection 5. The board keeps a minute book of its decisions.
§ 8. Binding the association, and liability
Subsection 1. The association is bound by the chair and the treasurer jointly. The board may grant a power of procuration to a single person.
Subsection 2. The members are not personally liable for the obligations of the association. For those obligations, liability is solely with the assets of the association.
§ 9. Accounts
Subsection 1. The financial year is the calendar year.
Subsection 2. The board prepares annual accounts. They are reviewed by an auditor elected by the general meeting, and submitted for approval at the ordinary general meeting.
Subsection 3. The funds of the association may be used only in accordance with the objects. It must at all times be possible to see what the funds have been used for.
§ 10. Amendments to the statutes
Subsection 1. The statutes may be amended when at least two thirds of the members present vote in favour, and the amendment is on the agenda.
Subsection 2. An amendment of the objects requires that at least three quarters of the members present vote in favour.
§ 11. Dissolution
Subsection 1. A decision to dissolve the association requires that at least three quarters of the members present vote in favour at two general meetings in succession, with at least four weeks between them.
Subsection 2. A surplus on dissolution goes to a purpose within the objects of the association, which the general meeting designates. The funds cannot be divided among the members.